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MINUTES
OF THE MEETING OF SPEEN PARISH COUNCIL
AUGUST 19TH AT 7.30 pm
SPEEN VILLAGE HALL
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| Present: |
E. Vandyk
(CHAIRMAN), G. Foulkes (VICE CHAIRMAN), M. Butcher, K. Titcombe,
A. Martin, C. Woodhead, P. Calder, WRB John, R. Tolcher, A.
Snook, T. Tyler.
J Huntingford (Clerk) |
| Members
of Public: |
2 |
| Apologies: |
S. Thomas ( illness;
absence accepted ) |
| Declaration
of Interest: |
To declare any financial
or pecuniary interest in any part of this meeting. Negative
response. |
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1. |
MINUTES -
after mention of a small paragraph that had been inserted
after the Minutes were circulated, the Minutes of the last
Meeting (July 15th 2002) were duly agreed and signed by the
Chairman. |
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2. |
MATTERS ARISING |
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| a)
| Keys
belonging to the Parish Council were handed to the Parish
Clerk.
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| KEYS |
| RECEIVED 19.08.02 BY
JULIA HUNTINGFORD - PARISH CLERK |
| 1. |
One incomplete set of keys
from Mary Butcher |
5 |
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| 2. |
One key for Speen Notice
Board from M Butcher |
1 |
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| 3. |
Keys for Notice Boards
found in Pavilion |
9 |
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| 4. |
Keys for Cabinet in Pavilion |
4 |
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| 5. |
Notice Board for Speen/Bagnor |
1 |
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Total Keys in J Huntingford's
Possession |
20 |
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| 6. |
K Titcombe has set of keys
for use/access |
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| 7. |
Tony Butcher has set of
keys |
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| 8. |
Cricket Club has a set
of keys |
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| 9. |
R Tolcher has key for filing
cabinet and will give this to Ms Huntingford |
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It was decided that there
should be 4 sets in all. |
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| Signed: |
J Huntingford
(Clerk)
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| b)
| The Clerk asked if
the Council agreed to the Minutes being put on the Notice
Board; all in favour. The Website has the Minutes after each
Meeting, and the Clerk's e-mail has been routed to the present
Clerk.
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| c)
| The Planning Day
on 22nd August has created interest in four Councillors, and
the Clerk. It is not sure if there will be enough space for
4 councillors, and the clerk said that she had received her
invitation details already. She offered to ring West Berks
Council.
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| d)
| Internal Auditor
- a letter had been received from Anthony Kirke of Newbury,
and the Clerk explained that she had tried an Accountant in
Hungerford but he was retiring. The Council accepted the offer
of A. Kirke at £250 per annum, and the Clerk was asked
to contact him with thanks, and arrange a meeting.
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| e)
| The Clerk reported
that the CCB Membership is active for this year.
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| f)
| A Letter had been
received from The Standards Board saying that our details
were in order for the Code of Conduct.
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| g)
| WRB John reported
on the situation regarding an improved Bus Shelter for Stockcross,
and he said that Sarah Ward from CCB was proving helpful in
obtaining Grants. He said that it would be a 'repair job'
and not a new shelter. He would get a detailed Quote, but
he thought the cost would be in the region of £1200.
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| 3.
| Number of Councillors.
The document that had been sent from West Berks Council was
discussed and the Council was happy with the number (13) we
have for the size of the Parish. R. Tolcher mentioned 'Wards'
but as this was not referred to in the document there was
no need reply on this. The Clerk was asked to write to Mr
P Runacres at West Berks Council.
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| 4.
| ADOPTION OF
ACCOUNTS
The Chairman thanked the Clerk for getting all the Accounts
together and re-typing them onto computer. They had been circulated
at an earlier date. R Tolcher asked if there was to be a letter
enclosing the Accounts, when posting to Hacker Young, to explain
the variations on the figures between the year before and
last year. It was noted that there had been two clerks in
one handover month. (Likewise there will be a reduction in
the Clerk's Salary for this year, as the Parish had no Clerk
for 3 months). The Clerk was asked to look through the accounts
to see why expenditure had been up by over £1k. R Tolcher
mentioned Fixed Assets and promised to e-mail the Clerk with
details he had from the previous year.
| SPEEN PARISH COUNCIL
- ASSETS |
| As at 31 March 2001 |
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| Community Assets: |
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| Recreation Grounds |
£13,000
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Historic Cost |
| Memorials |
£7,390
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Replacement Cost |
| Buildings: |
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| Speen Pavillion |
£57,150
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Replacement Cost |
| Other Fixed Assets: |
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| Street Furniture |
£13,350
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Replacement Cost |
| Playground Equipment |
£15,250
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Replacement Cost |
| Office Equipment |
£1,500
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Replacement Cost |
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TOTAL
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£107,640
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| Replacement costs have
been derived from insurance values |
The Accounts were then proposed for adoption
by E Vandyk, seconded by WRB John. Abstaining were A. Martin
and R. Tolcher. All others in Favour.
The Bank Mandate was checked and signed by the Chairman
and the Clerk. The Clerk to sign and two of the remaining
four Councillors. The Clerk reported that a new cheque book
was coming, £3k had been transferred today and tele-banking
was under negotiation, but would take two weeks.
Cheques were made out on 19/08 as per the
list below. As three cheques were missing in previous records,
and lists on the Agenda had not been stapled to the Minutes,
the Clerk decided to list below all the payments from the
1st April, so that there is no confusion.
| SPEEN PAYMENTS Y.E.
31.03.03 |
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DATE
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CHQ
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PAYEE
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AMT
|
VAT
|
| 09.04.02 |
929 |
Wickstead Leisure re Rec
Inspec |
519.94 |
88.94 |
| 09.04.02 |
930 |
Stationery |
27.76 |
4.13 |
| 09.04.02 |
931 |
BALC Audit pubs |
12.75 |
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| 09.04.02 |
932 |
Speen Rec Litterpick |
110.00 |
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| 09.04.02 |
933 |
AE Butcher replace tiles
PAV |
8.00 |
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| 09.04.02 |
934 |
SEC Street Lighting |
85.42 |
4.06 |
| 09.04.02 |
935 |
NWeeeekly News Advert AGM |
16.73 |
2.49 |
| 09.04.02 |
936 |
Dashwood Contr New goal
posts |
587.75 |
87.75 |
| 09.04.02 |
937 |
Hire Hall |
18.80 |
|
| 22.04.02 |
938 |
N W News Advert |
33.56 |
5.00 |
| 23.04.02 |
939 |
Clerk Mrs McIntyre |
395.48 |
|
| 10.05.02 |
940 |
Stationery |
26.72 |
3.98 |
| 13.05.02 |
941 |
Clerk McIntyre |
291.93 |
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| 13.05.02 |
942 |
Replace Tiles Speen Rec |
11.99 |
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| 25.06.02 |
943 |
County Elec Servs re PAV |
223.25 |
33.25 |
| 25.06.02 |
944 |
Water Services |
18.45 |
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| 25.06.02 |
945 |
Sutton Hall Hire |
22.90 |
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| 25.06.02 |
946 |
Grant re Jubilee Mugs |
150.00 |
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Total First Qtr
|
2,561.43 |
229.60 |
| 05.07.02 |
947 |
Speen Hall Hire |
10.60 |
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| 05.07.02 |
948 |
SEC Lighting m/tance |
156.45 |
23.3 |
| 05.07.02 |
949 |
AEB Litterpick |
110.00 |
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| 05.07.02 |
950 |
M Butcher Flowers Jubilee |
5.00 |
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| 05.07.02 |
951 |
SEC Lighting |
82.96 |
3.95 |
| 19.08.02 |
952 |
E.Vandyk re-imburse |
110.97 |
6.52 |
| 19.08.02 |
953 |
Village Hall Hire |
23.85 |
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| 19.08.02 |
954 |
Clerk - AJH |
201.02 |
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| 19.08.02 |
955 |
A Snook re-imburse re lost
chq |
37.84 |
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| 19.08.02 |
956 |
M W Sutton roof pavillion |
616.88 |
91.88 |
| 19.08.02 |
957 |
SEC Lighting |
41.76 |
6.22 |
| 19.08.02 |
958 |
Re Food for Clerk applicants |
30.00 |
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| 19.08.02 |
959 |
Filing Cabinet for Clerk |
52.96 |
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The
above cheques drawn on 19/08 were agreed correct,
and the Chairman signed off the Invoices for payment.
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| 5.
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PLANNING
(i) A.Snook, Chairman of the Planning Committee, reported
that there is a Site Meeting to be held regarding Speen
Holt Cottage and he would be attending. The Council asked
him to support the application not 'no objections'. M. Butcher
reported activity in Speen Lane, near the railway bridge.
A. Snook replied by saying that the land belongs to the
railway, and adjacent to it the land belongs to a Company
in High Wycombe.
(ii) A. Snook had brought along the Waitrose Plans for perusal
and a short discussion took place. The Chairman felt that
traffic congestion would be minimal. M. Butcher said that
there would be extra lorries coming through Speen on A4
when Waitrose was built. The Council asked the Clerk to
write to West Berks Highways Department to ask them how
they could advise, in getting the 30mph signs adhered to.
| 2001/2002 Planning Applications |
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64 00361 |
28 Brummel Road |
-Speen |
No Obj |
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64 00552 |
Marlyns, Bath Road |
-Speen |
No Obj |
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66 00606 |
68 Stockcross |
-Stockcross |
No Obj |
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67 00518 |
6 Furze Hill |
-Stockcross |
No Obj |
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2002/03 |
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01 00692 |
The Vineyard |
-Stockcross |
No Obj |
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02/01261 |
Speen Holt Cottage |
-Speen |
No Obj |
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02/01175 |
Knight's Farm |
-Bagnor |
No Obj |
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02/01012 |
Waitrose |
-Adjoining Parish |
No Obj |
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02/00692 |
Vineyard Amendment |
-Stockcross |
No Obj |
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Applications since the last full meeting
in July
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| 02/00864 |
House |
157 Kersey Crescent |
Speen |
No Obj |
| 02/01095 |
House |
Cromwell House |
Speen |
Support with resevations |
| 02/01269 |
LBC |
Leighton Lodge |
Speen |
No Obj |
| 02/01387 |
LBC |
Bagnor Manor |
Bagnor |
No Obj |
| 02/01545 |
Full |
38 Groveland Road |
Speen |
No Obj |
| 02/01595 |
House |
Portas Speen Lane |
Speen |
No Obj |
| 02/01621 |
House |
Holmby, Speen Lane |
Speen |
No Obj |
| 02/1697 |
House |
8 Majendie Close |
Speen |
No Obj |
| 02/0692 |
Full |
Vineyard |
Stockcross |
Notification / Green Travel
Plan |
| 02/1443 |
Full |
Dalecare |
Stockcross |
Support with reservations |
| 02/1573 |
House |
Stockcross House |
Stockcross |
No Obj |
| 02/1727/ |
LBC |
Speen Grange |
Speen |
No Obj |
| 02/01731/ |
Full |
Speen Grange |
Speen |
No Obj |
| 02/01788/ |
House |
46 Grove Road |
Speen |
No Obj |
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| 6.
| CORRESPONDENCE
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| a)
| Blackbird Inn Licensing
letter - the Council noted transfer of Licence.
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| b)
| BALC - a document
on self-employed. Noted with discussion.
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| c)
| S. Pascall - E. Vandyk
reported having received, some via the Clerk, a number of
letters from S. Pascall over the past three months. A discussion
took place, and the clerk was asked to delve further into
the Code of Conduct before a draft letter could be compiled.
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| 7.
| ANY OTHER BUSINESS
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| a)
| The Clerk was asked
to alter the Meeting planned for September, as it was too
close to 19th August, which had been an extra one to adopt
the Accounts. It was also suggested that the Halls were booked
for the following year.
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| b)
| A. Snook asked the
Clerk to get the specifications from Waterers' on the grass
cutting in Stockcross. The Clerk promised to send the telephone
number of the Representative to A. Snook as soon as possible.
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| c)
| PACT - a letter from
this Group had been forwarded to the Grapevine, for inclusion
in their next issue.
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| d)
| Sovereign Housing
- The Chairman read a letter concerning Sheltered Housing
and the contents were noted.
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| e)
| Football Club - A
Snook reported that the Football Club had as yet not signed
their Contract. They had, however, taken out Insurance at
our request.
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| f)
| Majendie Charity List
-no adjustments.
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| g)
| R. Tolcher asked if
we could get back to the previous format and have a list of
cheques for signature with the Agenda. Clerk noted.
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| h)
| K. Titcombe said that
hedges needed cutting around Speen Recreational.
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| i)
| M Butcher said that
the letter that had been sent out in July regarding litter
in Speen, had helped the situation enormously.
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The
Meeting closed at 9.05 p.m. and the next Meeting is scheduled
for
October 3rd 2002 in Sutton Hall, Stockcross, at 7p.m.
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